Property Information Form
To be completed by all landlords subscribing to our property maintenance service.
Let's start with the Property details
Address of Property (*)
Garage / Parking Bay
City / Town (*)
Property Telephone No
Address of Property Source (*)
City / Town (*)
Contact details during Tenancy
Work Phone No
Home Phone No
Mobile Phone No (*)
Are there any other key holder to the property ?
If yes, Please give details
Are the keys registered [eg Banham] ?
Front Door Type
Front Door Key Identification No
Back Door Type
Back Door Key Identification No
Garage Key Type
Garage Key Identification No
Other Keys Type
Other Keys Identification No
Alarm details/ monitoring or maintenance agreements
Alarm Code (if applicable)
Instruction to set
Instruction to disarm
New Build Properties
When was the property built? Name and contact details of developer
When does the NHBC expire ? Any other useful information
Freehold/ Managing Agents
Work Telephone No
Special Information For Blocks of Flats
Dustbin Store Location
Drying and washing facilities
Is there a porter ?
Porter's telephone no
Is there a lift ?
Use of gardens
Special rules for residents
Please provide details of Utility Companies
Name of Electricity company
Electricity Account Office Address
Name of Water Co. Board
Water Co. Board Account Office Address
Name of Gas Company
Gas Account Office Address
Gas SafeCertificate Expiry date
Electricity Certificate Expiry date
Utility Meters and Stopcocks
Please state location of meter/ number and provide keys for access if applicable:
Main Switches / fuses
Please list all Electric appliances and their location
Please list all gas appliances and their location
Please provide a copy of the latest safety inspection report
Do you have a gas service / maintenance contract ?
If YES please quote policy number
Do you have Gas Safe inspection report ?
Please attach a copy of your policy
SPECIAL OR UNUSUAL FEATURES OF THE PROPERTY
Please list any special or unusual features of the property we should be aware of
Please give details of any parking restrictions within private parking area / bays
If a Parking permit is required please give details of where this can be obtained i.e. does the Tenant require a letter from the Landlord , block agents or freeholder. Please outline cost if known
Please advise refuse collection day
and recycling service if applicable
Do you use services of a cleaner / window cleaner / gardener
If YES, please provide details - so that the tenant may contact them direct
Is there a working telephone line ??
Is the handset owned by you ??
Telephone Service Supplier's Account Office Address
Are the following connections / aerials available :
Note : We are unable to change subscriber details for any of the above on your behalf.
Council / Local Borough
Council Account Office Address
Note: Most insurance policies are invalidated once a property is tenanted or vacant. You must advise your insurance company that the property will be let / of any vacant periods.
Insurance details should be supplied for building and contents insurance
LANDLORD'S AUTHORITY TO CUT KEYS
This form will be used to provide a locksmith or other party with your authorisation to cut specialist keys to the property when under our managment.
I/We, the owner(s) of the above property, hereby provide my/ our authorisation for keys to be cut for the above property as follows:
Please indicate the TYPE of keys and any serial numbers or codes if applicable (Please also note that in the case of communal secure entry systems it is sometimes necessary to obtain permission / keys from the managing agent. Please provide details if this is the case
Serial Codes etc
Any Other information
Please identify boundary fences, hedges, trees etc that are your resposibility to maintain. Draw a sketch if necessary.
I agree to the GPMUK
Terms & Conditions.
Gleeson Property Maintenance
Contact 01932 212002 email@example.com
Specialist Support to the Letting Industry
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