Property Information Form
To be completed by all landlords subscribing to our property maintenance service.
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Step 8
Step 9
Step 1
Let's start with the Property details
Address of Property (*)
Postcode (*)
Garage / Parking Bay
No
Yes
City / Town (*)
Property Telephone No
Owner details
Name (*)
Address of Property Source (*)
Postcode (*)
City / Town (*)
Contact details during Tenancy
Work Phone No
Home Phone No
Mobile Phone No (*)
Email
Step 2
Are there any other key holder to the property ?
Yes
No
If yes, Please give details
Are the keys registered [eg Banham] ?
Yes
No
Key details
Front Door Type
Wood
UPVC
Steel
Other
Front Door Key Identification No
Back Door Type
Wood
UPVC
Steel
Other
Back Door Key Identification No
Garage Key Type
Yale
Chubb
Banham
Mortice
Other
Garage Key Identification No
Other Keys Type
Yale
Chubb
Banham
Mortice
Other
Other Keys Identification No
Alarm Details.
Alarm details/ monitoring or maintenance agreements
Alarm Code (if applicable)
Instruction to set
Instruction to disarm
New Build Properties
When was the property built? Name and contact details of developer
When does the NHBC expire ? Any other useful information
Step 4
Freehold/ Managing Agents
Name
Contact
Address
Work Telephone No
Fax
Email
Special Information For Blocks of Flats
Dustbin Store Location
Drying and washing facilities
Is there a porter ?
Yes
No
Porter's telephone no
Is there a lift ?
No
Yes
Use of gardens
Other Services
Special rules for residents
Utilities
Please provide details of Utility Companies
Name of Electricity company
Electricity Account Office Address
Tel No
A/c ref
Name of Water Co. Board
Water Co. Board Account Office Address
Tel No
A/c ref
Name of Gas Company
Gas Account Office Address
Tel No
A/c ref
Gas SafeCertificate Expiry date
Electricity Certificate Expiry date
Utility Meters and Stopcocks
Please state location of meter/ number and provide keys for access if applicable:
Electricity Meter
Water Meter
Stopcock
Main Switches / fuses
Gas Meter
Electrical Appliances
Please list all Electric appliances and their location
Appliance
Appliance
Appliance
Appliance
Appliance
Appliance
Gas Appliances
Please list all gas appliances and their location
Please provide a copy of the latest safety inspection report
Appliance
Appliance
Appliance
Appliance
Do you have a gas service / maintenance contract ?
No
Yes
If YES please quote policy number
Do you have Gas Safe inspection report ?
No
Yes
Please attach a copy of your policy
SPECIAL OR UNUSUAL FEATURES OF THE PROPERTY
Please list any special or unusual features of the property we should be aware of
PARKING
Please give details of any parking restrictions within private parking area / bays
If a Parking permit is required please give details of where this can be obtained i.e. does the Tenant require a letter from the Landlord , block agents or freeholder. Please outline cost if known
GENERAL INFORMATION
Please advise refuse collection day
and recycling service if applicable
Do you use services of a cleaner / window cleaner / gardener
No
Yes
If YES, please provide details - so that the tenant may contact them direct
Communications
Is there a working telephone line ??
No
Yes
Disconnected
Number
Is the handset owned by you ??
No
Yes
Supplied by
Telephone Service Supplier's Account Office Address
Tel No
A/c Ref
Are the following connections / aerials available :
Sky
No
Yes
Communal Aerial
Cable
No
Yes
Communal Access
Internet Access
No
Yes
Provider
Note : We are unable to change subscriber details for any of the above on your behalf.
Council Tax
Council / Local Borough
Council Account Office Address
Tel No
A/c Ref
Insurance
Note: Most insurance policies are invalidated once a property is tenanted or vacant. You must advise your insurance company that the property will be let / of any vacant periods.
Insurance details should be supplied for building and contents insurance
BUILDING
CONTENTS
Company
Address
Policy No
Step 8
LANDLORD'S AUTHORITY TO CUT KEYS
This form will be used to provide a locksmith or other party with your authorisation to cut specialist keys to the property when under our managment.
RE
I/We, the owner(s) of the above property, hereby provide my/ our authorisation for keys to be cut for the above property as follows:
Please indicate the TYPE of keys and any serial numbers or codes if applicable (Please also note that in the case of communal secure entry systems it is sometimes necessary to obtain permission / keys from the managing agent. Please provide details if this is the case
Key Type
Serial Codes etc
Any Other information
Signed
Address
Date
Step 9
BOUNDARIES
Please identify boundary fences, hedges, trees etc that are your resposibility to maintain. Draw a sketch if necessary.
I agree to the GPMUK
Terms & Conditions.
